Sometimes sharing a Notion document via URL, or by inviting another user to your workspace, isn't viable. Maybe they're not a Notion user. Maybe you want to provide a more formal document, or you need to upload a certain file type into a form. Whatever the case--you need a to turn your Notion page into a PDF format.
Ideally, you'd like to do so in a way that doesn't:
While Notion does have a simple PDF exporting feature, it doesn't always fall squarely in line with the issues outlined above. So in this post, I'll outline:
Let's start with the basics then.
On any Notion page, you can export and download the contents of that page as a PDF by:
You can take a look at the Scribe above for the exact click-by-click walk-through.
There are a few formatting issues that pop up when trying to export your Notion pages to PDF. The main reason being that Notion pages aren't structured in the same way as most other word processor docs (like Docs or Word).
Notion pages work in blocks, and these blocks can be transformed into anything from plain text to headers, callout blocks, quotes, tables, etc.
Some main issues you might run into:
Instead of trying to give a precise answer for every way that things can go haywire, I'll try to give some simple tips to follow when exporting Notion pages to PDF.
If you do have a database with a repetitive template that you'd like to create many PDFs from (for example, an invoice template), you can recreate that page as a standalone template button. This will let you rapidly generate a new copy, with all the template content and formatting in place, but it won't print out the properties of a database.
For an example of this in action, take a look at this Invoices Tracker Template--there's a template button '+ Easy PDF' version that takes the database template and lets you create a standalone, PDF-able page instead :)
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