Connecting Todoist with Notion streamlines your productivity, letting you collect tasks in a single hub while leveraging Notion’s flexible database structure and organizational features. By setting up an automated workflow between the two, you can eliminate manual data entry, track tasks more effectively, and keep your projects running smoothly.

Check for Native Integration

Currently, Todoist does not appear on Notion’s official Integrations list. This means there isn’t a direct, built-in way to connect Todoist and Notion without third-party services. If you want to confirm whether a direct integration has been introduced or updated, check Todoist’s official documentation or the Notion Integrations page. For full control and reliability, most users opt to connect Todoist and Notion using an automation platform such as Zapier.

How to Connect Todoist and Notion via Zapier

Zapier is a popular no-code tool that lets you build automated workflows between different applications. Below is a quick guide on how to create a basic Todoist–Notion connection.

Step 1: Sign Up or Log In to Zapier

• If you’re new to Zapier, head over to zapier.com to create a free account. If you already have an account, just log in.

Step 2: Start a New Zap

• Once logged in, click the “Create Zap” or “+” button. This opens a new “Zap” workflow.
• Give your Zap a descriptive name so you can easily identify it later, for example, “Todoist to Notion Task Sync.”

Step 3: Choose Todoist as the Trigger

• In the “Trigger” section, type “Todoist” in the search bar and select it.
• Pick the appropriate “Trigger Event,” such as “New Task” or “Completed Task.” This event will launch the Zap whenever it occurs in Todoist.
• Connect your Todoist account by following the on-screen instructions. Zapier will request permission to access your Todoist data.
• After connecting, specify any filters (e.g., only triggering on tasks from a certain project) if desired.

Step 4: Add Notion as the Action

• Click “+” to add a new step, which will be your “Action.”
• Search for and select “Notion.”
• Choose an Action Event, such as “Create a Database Item” or “Create Page.”
• Connect your Notion account if you haven’t already. This requires granting Zapier permission to access your Notion workspace.
• Select the specific Notion database or page where you want the Todoist data to go. Map fields from Todoist (e.g., Task Name, Due Date) to the corresponding Notion properties.

Step 5: Test and Turn On Your Zap

• Click “Test” to ensure everything works properly. Zapier will attempt a sample item from Todoist to create a corresponding entry in Notion.
• Once you’re satisfied, activate the Zap. You’re done! New items in Todoist will now be passed on to Notion automatically.

If you want to reverse the flow—e.g., when you add or update an item in Notion, Zapier creates a new Todoist task—simply swap the Trigger and Action in your Zap.

How to Connect Todoist and Notion via Make (Optional)

Make is another automation platform that allows you to build custom workflows between your apps. The high-level process is similar:

• Create a Make account or log in if you already have one.
• Set up a scenario with Todoist as the trigger module (e.g., a new task) and Notion as the action module (e.g., creating a database item).
• Map and match the Todoist fields to the correct Notion properties.
• Test your scenario and turn it on to finalize the integration.

Whether you use Zapier or Make, you can customize each step to align with your team’s workflow, ensuring that you get exactly the level of automation you need.

Common Use Cases and Examples

Here are a few typical ways people use Todoist and Notion together:

1. Centralized Task Management

• Every time you create a new Todoist task for your project, automatically generate a matching database item in Notion. This ensures all team members who use Notion have immediate access to updated to-do lists.

2. Tracking Completed Tasks in a Dashboard

• Set up a Zap that triggers whenever a Todoist task is marked complete. Notion’s Action step can mark a corresponding field in your database as done, or you can have it move items to a different Kanban board column in Notion.

3. Collecting Notes and Attachments

• If you use Todoist’s comments or file attachments, you can automate copying key details into your Notion workspace. This is a great way to consolidate context for future reference.

Helpful Tips and Best Practices

• Plan Your Databases: Before creating a Zap, outline what information from Todoist you want to store in Notion and set up appropriate properties in your Notion database (e.g., status, due dates, assigned to).
• Use Naming Conventions: Keep naming conventions simple in both Todoist and Notion to maintain clarity. For instance, have your tasks reference specific projects, teams, or clients.
• Add Filters or Conditions: Zapier allows you to specify conditions so that only certain tasks sync over. This is helpful if you only need tasks from a chosen Todoist project to appear in Notion.
• Multi-Step Zaps: You aren’t limited to a single Action. For more advanced workflows, you can send data from Todoist to Notion, then use a second Action to notify you in Slack, for example.

Troubleshooting

• Permissions: Ensure your Todoist and Notion accounts have the right permissions. If you can’t see your databases in Zapier, you may need to share them with the integration.
• Missing Fields: Double-check that all fields are properly mapped when setting up your Zap. If you forget to map the “Task Title,” your Notion database items will not populate correctly.
• Updating a Connection: If you change the name of your Notion database or move it to a different workspace, you might need to reconnect it in Zapier or Make.
• Check Official Docs: For deeper issues, head to the official Todoist Help Center or Zapier’s knowledge base. Make sure you’re using the most up-to-date integrations and credentials.

Conclusion

By connecting Todoist with Notion, you gain a streamlined workflow that automatically organizes your tasks inside your Notion workspace. Whether you use Zapier, Make, or another automation tool, the key steps are fairly simple: select your trigger in Todoist, create an action in Notion, map the fields, and test the connection. This integration frees up time by reducing repeated data entry and centralizes your task information in Notion. Experiment with additional automation as you get comfortable, and soon you’ll have a robust system that keeps your team or personal projects operating seamlessly.

Ready to take your productivity to the next level? Give this Todoist–Notion integration a try, and see just how much time it can save you.