Introduction

Connecting Google Calendar with Notion can be a powerful way to keep track of your meetings, deadlines, and personal events alongside your project notes and tasks. When these two tools communicate properly, you eliminate the need to switch between apps or copy information manually, helping you stay on top of your schedule more efficiently.

This guide will walk you through the verified methods to link Google Calendar with Notion, including using Zapier if you’d like more customization. By the end, you’ll be able to see new events in Notion, automate the creation of tasks or reminders, and substantially simplify your daily workflow.

Check for Native Notion Integrations

Currently, Google Calendar does not appear in Notion’s official list of integrations. That means there’s no built-in, dedicated “Connect Google Calendar” feature within Notion’s integrations menu like there is for platforms such as Asana, Slack, or Zapier. However, there are still ways to see or pull Google Calendar data into Notion.

A straightforward approach is embedding a read-only version of your Google Calendar in a Notion page. You can copy the shareable link from Google Calendar and paste it into your Notion page. Once you paste the link, choose “Create Embed” to show a live but read-only view of your calendar. This works well if you simply want to reference existing events from within Notion.

Using Zapier or Make for Integration

If you’d prefer a more interactive workflow—like automatically creating tasks in Notion when you add or modify events in Google Calendar—Zapier can help. Below is a basic step-by-step guide:

Step 1: Sign Up for Zapier

• Go to the Zapier website and create an account if you don’t have one.
• Log in to your new or existing Zapier account.

Step 2: Start a New Zap

• Click the “+ Create Zap” button in your dashboard.
• A new Zap interface will open, where you can pick triggers and actions.

Step 3: Select Google Calendar as the Trigger

• Search for “Google Calendar” in the “Trigger” search bar.
• Pick the Google Calendar trigger event that best matches your needs (for example, “New Event” or “Event Start” if you want to perform actions when events begin).
• Follow the prompts to link your Google account and grant permission to Zapier so it can read your calendar data.

Step 4: Select Notion as the Action

• Search for “Notion” in the “Action” search bar.
• Choose an action such as “Create Database Item” if you want to generate a new row every time an event occurs in Google Calendar.
• Connect your Notion account and authorize Zapier to access your workspace.

Step 5: Configure Fields and Filters

• Map the relevant fields from your Google Calendar trigger to your Notion database. For example, you may want to map “Event Title” to your “Name” field in Notion and “Event Start Time” to a “Date” property.
• If you want only certain events to trigger, consider adding a Zapier filter. For instance, you can filter by meeting organizer or a specific calendar if you have multiple calendars in your Google account.

Step 6: Test and Activate Your Zap

• Click “Test & Review” or “Test & Continue” to make sure everything works properly.
• If the test is successful, turn on your Zap. Going forward, any Google Calendar events meeting your filter criteria will automatically create a record in Notion.

Make (formerly Integromat) can accomplish a similar integration through “scenarios.” The flow is the same: you select Google Calendar as your trigger, pull in event details, then map them to Notion to create or update a corresponding database entry.

Common Use Cases and Examples

Here are a few specific ways people often link Google Calendar with Notion workflows:

Adding Events to a Task Tracker

• When you add or modify an event in Google Calendar, a task is automatically created in your Notion “Tasks” database.
• This helps you see your upcoming deadlines in one place, with details about who’s attending, the location, and any notes carried over.

Tracking Meeting Notes

• Each time a meeting is created in Google Calendar, Notion creates a new meeting notes entry.
• You can jump straight into Notion to jot down an agenda or action items, all linked to the original calendar event.

Synchronizing Personal Events

• Automate daily reflections: if you added an event labeled “personal” in Google Calendar, Notion can log it for journaling or habit-tracking.
• Review your day’s events inside Notion without manually updating anything.

Helpful Tips and Best Practices

• Create a dedicated Notion database: Set up a database called “Calendar Events” or something similar so your incoming events don’t clutter your other tasks.
• Name your fields clearly: Label properties like “Event Name,” “Start Time,” “End Time,” “Location,” or “Attendees” so they match the data coming from Google Calendar.
• Use filters wisely: If you receive too many events, filter out unwanted ones by searching for specific calendar IDs or by event names.
• Test frequently: Run a quick check whenever you change your Zap or Make scenario, so you catch any mapping errors early.

Troubleshooting

When connecting Google Calendar and Notion, you may encounter a few pitfalls:

• Permissions: Make sure Zapier or Make can access both your Google Calendar and your Notion workspace. Revise your account connection settings or re-authenticate if needed.
• Missing Fields: If events aren’t showing in Notion, confirm that the field mappings are correct. For example, make sure “Start Time” is mapped to a Date property in Notion.
• Rate Limits: Notion and Google Calendar each enforce rate limits on how often you can send requests. If you notice delays, you might be hitting these limits, which usually reset after some time.

For more advanced setups, it’s best to consult official documentation from Google, Notion, or Zapier, especially if you run into unusual errors or need specialized fields.

Conclusion

By connecting Google Calendar and Notion, you combine scheduling and note-taking in a single, streamlined flow. Whether you embed a read-only calendar for quick reference or build a more robust automated process via Zapier or Make, you’ll soon be saving time and cutting down on manual updates.

Feel free to experiment with more triggers and actions as you get comfortable. You could even set up multi-step Zaps that create Notion tasks, send you email notifications, or post to Slack all at once. The key is to start simple and iterate until you arrive at your ideal workflow.

Ready to give it a try? Open your Zapier account (or sign up for one), create your first Zap with Google Calendar as a trigger, and see how effortlessly you can keep your schedule in sync with Notion!