Connecting Apple Reminders with Notion can help you manage tasks and information in one unified workspace. While there isn't a native Notion integration available for Apple Reminders, you can still set up a connection using creative workarounds, such as Zapier's Webhooks and Apple’s Shortcuts. Below, you’ll find a straightforward explanation on how to make your Apple Reminders and Notion talk to each other.

Introduction

Apple Reminders is a simple, built-in iOS and macOS app for scheduling daily tasks. Notion is a powerful, flexible workspace that allows you to track tasks, projects, and much more. Though Apple Reminders isn’t part of Notion’s official integration list, you can use tools like Zapier to establish a functional connection. Doing so helps you capture Reminders tasks in Notion and manage them alongside your other to-dos.

Check for Native Notion Integrations

Currently, Apple Reminders does not appear in Notion’s official integrations list (e.g., Zapier, Slack, Trello, etc.), and there is no dedicated, ready-made connection for Apple Reminders and Notion. Since a direct integration isn’t available, the most reliable approach involves using a third-party automation or a custom workflow in Apple’s Shortcuts app. Below is a method using Zapier’s Webhooks, but keep in mind that it requires some familiarity with iOS Shortcuts or basic webhook concepts.

Using Zapier for Integration

Zapier is a widely-used automation tool that can connect thousands of apps, including Notion. Although it doesn’t directly offer an Apple Reminders “Trigger” out of the box, you can use a custom Webhook as a workaround. Here’s a step-by-step guide:

Steps to Connect Apple Reminders with Notion via a Webhook:

• Create your Zapier account (if needed): Sign up at zapier.com. You’ll use Zapier’s dashboard to build an automation (called a Zap) that receives data from Apple Reminders.
• Start a new Zap: In your Zapier dashboard, click on “Create Zap.” This opens the editor, where you’ll configure the trigger and action.
• Select Webhooks by Zapier as your Trigger: From the list of possible triggers, choose “Webhooks by Zapier.” Then, pick “Catch Hook” to capture incoming data.
• Copy the Webhook URL: Zapier provides a unique URL for this webhook. Copy that URL — you’ll need it for your Apple Shortcuts setup.
• Set up Apple Shortcuts on your iOS device: Open the Shortcuts app on your iPhone or iPad. Create a new Shortcut that runs when you add or update a Reminder. In the Shortcut, add an action like “Get contents of Reminder” and then use the “URL” or “Web” options to send the reminder details to the Webhook URL you copied from Zapier.
• Send test data from the Shortcut to Zapier: Run your Shortcut once to push sample data to Zapier. Then, go back to Zapier and check for a successful test trigger.
• Select Notion as the Action step: In the “Action” setup, search for “Notion” and select the desired event, such as “Create Page” or “Create Database Item.” Choose the Notion workspace you want to connect.
• Map fields: Match the data from Apple Reminders (through your webhook) to the fields in the Notion database or page (e.g., reminder title to “Name,” due date to “Date,” etc.).
• Test and activate your Zap: Perform a test run to confirm everything works. If your test is successful, turn the Zap on. From now on, whenever you run the Shortcut that sends data from Apple Reminders, Zapier will create or update an item in Notion.

Common Use Cases and Examples

1. Collecting Your Personal To-Do Items

• Example: Each time you create a new Reminder on your iPhone (e.g., “Buy supplies”), you trigger a Shortcut that sends the details to Zapier. Zapier then creates a new to-do in your Notion “Personal Tasks” database with the same title and due date.

2. Sharing Task Updates with a Small Team

• Example: If you collaborate with a small group, you can push Apple Reminders that you mark as done into Notion to keep track of completed tasks. This way, your teammates can see your status updates without needing to check Apple Reminders on your device.

3. Syncing Time-Sensitive Tasks

• Example: Suppose you have recurring tasks like “Invoice follow-up” in Apple Reminders. Triggering a Shortcut sends them directly to Notion, where you can track them along with other critical project details. This keeps your main project hub up to date.

Helpful Tips and Best Practices

• Organize your Notion database: Create clear fields, such as “Task Name,” “Deadline,” “Status,” and “Priority,” so you can map your Apple Reminders data properly.
• Keep your Shortcut simple: Only pass the essential fields (title, notes, due date) to the Zapier webhook to avoid unnecessary complexity.
• Test frequently: Run test reminders to confirm your Shortcut and Zap keep working. If you add new fields or want to track different Reminder details, you’ll have to adjust your Zap field mapping.
• Use multi-step Zaps for additional actions: Once the data hits Zapier, you could add steps that send notifications to Slack or log data into another tool before creating the entry in Notion.

Troubleshooting

• Webhook errors: If your Shortcut can’t send data to Zapier, double-check the URL you pasted in the Shortcut and ensure you have an active internet connection.
• Permission issues: Make sure you’ve allowed Shortcuts access to your Reminders data, and verify that Zapier has permission to access the Notion workspace or database.
• Missing fields: If certain information isn’t making it to Notion, confirm that you’ve mapped all relevant fields in the Zap editor.
• Advanced references: For more complicated tasks or advanced troubleshooting, consult the official Apple Shortcuts documentation, Zapier’s Webhooks guide, or Notion’s support articles.

Conclusion

Even though Apple Reminders doesn’t integrate with Notion by default, you can set up a handy workaround using Zapier’s Webhooks and iOS Shortcuts. Once you’ve tested your new workflow and fine-tuned the field mapping, you’ll enjoy a more streamlined process for tracking tasks in Notion. Experiment with adding extra steps, such as notifications or conditional filters, to keep your productivity system running smoothly. Happy automating!